Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I - Duval/Robert's Bldg - 60072724
Posting Closing Date: 09/01/2017
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: EXEC SECRETARIES & EXEC ADMIN ASSISTANTS
Interested parties need to complete the application using the on-line People First system. Experience, education and/or training used to meet the minimum qualifications, and in response to the pre-qualifying questions, must be verifiable through information contained in your application. In addition all gaps in employment must be accounted for and explained.
Incomplete applications will not be considered. It is unacceptable to use the statement "See Resume" in place of putting work history on the application.
This position provides secretarial support of considerable variety, complexity, and discretion to the Circuit Operations Manager and other staff as needed. The duties and responsibilities of this position include but are not limited to the following:
DUTIES AND RESPONSIBILITIES
- Processes a variety of routine correspondence, investigates subject matter and prepares replies.
- Maintains current information of division policies and programs and processes routine matters within established policies.
- Reviews records and reports which require actions and recommends solutions or courses of action.
- Performs special assignments, research and report preparation.
- Performs fiscal, personnel, purchasing and statistical reporting and other major office functions.
- Assist in conducting daily administrative activities and/or directing special projects or activities.
- Assist in preparing decision papers.
- Maintains information pertaining to statutes, rules, regulations, policies and procedures for accessibility to the OM and partner agencies.
- Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES including utilization of equipment required for the position:
- Knowledge of administrative principles and practices. Knowledge of office procedures and practices
- Knowledge of methods of data collection
- Strong skill level and experience using computer and computer based programs such as EXCEL, WORD and Power Point
- Knowledge of the principles and techniques of effective communication
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to utilize problem solving techniques.
- Ability to work independently.
- Ability to plan, organize and coordinate work assignments
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
EXAMPLES OF JOB CHARACTERISTICS
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Analyzing Data or Information
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Monitoring and Controlling Resources
Monitoring and controlling resources and overseeing the spending of money.
Coordinating Work and Activities of Others
Coordinating members of a work group to accomplish tasks.
Interpreting Meaning of Information to Others
Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.
Making Decisions and Solving Problems
Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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• Post ID: 18064693 jacksonville