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Posted: Tuesday, September 5, 2017 3:55 AM

Ref ID: 01120-0010044015Classification: Accounting ClerkCompensation: $40,000.00 to $50,000.00 per yearRobert Half Finance Accounting is working with an established construction firm in Jacksonville to fill a direct hire Project Coordinator role. This position will directly support the activities of both the accounting and project management teams and will have the following duties and responsibilities: 1. Prepares project meeting agendas, project meeting minutes, vendor contracts and change orders, purchase orders, budget requests, transmittals, letters, project proposals, etc. 2. Updates/tracks construction spreadsheets, contract/change order logs, insurance logs, tenant logs, budgets, etc. 3. Establishes and maintains construction hard files, electronic files and flat files. 4. Codes subcontractor/suppliers invoices and prints corresponding job cost reports to review invoices with project managers on a bimonthly basis. Acts as Accounting Department liaison when required. Attend bimonthly accounting meetings with senior project managers and an accounting representative to review project receivable/payable status. 5. Submits for permits to the governing authorities. 6. Assists project managers with preparing bid documents and distribution to selected subcontractors/suppliers. Helps procure bids from those selected subs/suppliers. 7. Assists project manager with expediting and following up on contractor/design professional commitments. 8. Assists Accounting Department with collecting all lien waiver information and/or statements of exemptions from subcontractors/suppliers. 9. Procures project close-out documentation, warranties, operation and management drawings and as-built drawings. Collects and assembles information into close-out manuals and disseminates to project owners. 10. Tracks and issues warranty work orders along with other small project work orders. Meets bimonthly with senior project managers to review status of the work order log. 11. Administrative duties shared between project coordinators as follows: a. Processes and codes credit card receipts monthly, to meet Accounting Department's deadline for processing purchasing card reconciliations for field personnel and office staff. b. Sends out monthly insurance letters to subcontractors/suppliers with expired insurance and requests updated certificates of insurance each month. Enters certificates into the accounting system and file. c. Prepares proposals, RFP responses, PowerPoint presentations, Excel spreadsheets, letters, transmittals and various other documents for senior vice president and his staff. d. Opens mail daily, distributes appropriately, routes inter-office mail. e. Assists coordinators in preparing bid documents and distribution to selected subscontractors/suppliers through the use of bidding software. Interested candidates should apply online and email resumes to [Click Here to Email Your Resume] or call 904-358-7855.- Knowledge of Excel and SAP - Entry-level applicants considered - Outstanding data entry skills - AA or BS/BA in Accounting preferred - proposals and RFPs experience preferred - Command of accounts payable - Job costing experience desired - Sage Timberline experience - Proficiency in billing - Be able to prioritize workload and perform in a fast paced and challenging environmentRobert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company once again was named first in our industry on Fortune(R) magazine's list of "World's Most Admired Companies" (March 1, 2017), and 9 out of 10 of our customers would recommend our service to a colleague.Apply for this job now or contact our nearest office at 844.539.2523 for additional information.All applicants applying for US job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada. (C) 2017 Robert Half Finance & Accounting. An Equal Opportunity Employer M/F/Disability/Veterans By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.


• Location: Jacksonville

• Post ID: 18472912 jacksonville is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017